ECSL2013/Planification meetings/november10 2012

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November 10, 2012

English Version

BELIZE LUG GROUP MEETING (1)


Date: November 10, 2012


Place: Yolis’s Pizza


Members Present:

Enrique Nabet

Govanni Canto

Ida Wolhers

Ismael Noble

Johnny Marroquin

Mark Noble

Glen Noble

Emeli Noble

Sherel Cocom

Johanna Pacheco


Meeting 10 am

POINTS DISCUSSED

  • 1. We need a formal group (where it has been decided to register the group as an association and that will lead to open a bank account under the group name).


  • 2. At least one representative will be sent to any activity that is held by the Software Libre Community.


  • 3. The group started talking about the task of hosting the ECSL 2013 where the following was said:
    • a. Month to be held July (the exact date is still to be finalized)
    • b. A preliminary survey of whom will attend will be done and it will be closed first week of January so as to have an idea of how many members we need to host.
    • c. We need a proposal which should include the budget for the ECSL 2013.
    • d. The ECSL will be held for 3 days (accomodations for 3 nights).
    • e. It was suggested to ask Pierre Vargas to Start working on the Logo for the event.
    • f. It was discussed that we need to invite more people to join the BLUG (Belize Linux User Group).
    • g. Mark Noble has met Mr. Pulido (Reporter for national distribution newspaper The Guardian) who has expressed interest in publishing an article to cover the event we attended in Guatemala ECSL IV. (who we are and what was the purpose of the event at Guatemala.)Date to meet with Mr. Pulido needs to be set.
    • h. The group needs more media exposure.
    • i. New users need a mail for the Belize Lug mail.
    • j. The group needs to set a meeting with Mr. Gillet , Ministry of Science and Technology.
    • k. The Group has $500 part of that money is going to be used to register the group at the Belize Companies Registry in Belmopan.
    • l. We will need to identify potential sponsors.
    • m. The participants will be limited to 10 person per country (since most facilities here in San Ignacio can't hold much more and any more would be a bit difficult to handle with the limited local group members).
    • n. Enrique suggested that we purchase a set or two of handheld radios so as to decrease the expense of Phone credit when the ECSL V is in full swing. Ismael Noble volunteered his set of equipment for that day, so no need to buy.
    • o. We need to set a wikipage so that the people who will attend learn a little of Creole.
    • p. We need to set a date to have an online meeting through the BelizeLug website IRC channel.
    • q. Check Heritage Bank for the online payment (E-commerce system)to facilitate the payment method for the ECSL V
    • r Each member has to pay $20 every end of month as our own contribution to a fund for BLUG to cover BLUG group meals or outings.
    • s. All member need to attend scheduled meeting if not they will have to pay a $10 oenalty fee for not attending
  • 4. A committee was formed where the group elected the following people:
    • President: Enrique Nabet
    • Vice President: Ida Wolhers
    • Treasurer: Mark Noble and Emeli Noble
    • Secretary: Sherel Cocom
    • P.R Representative: Harry Noble and Ismael Noble


  • 5. Emeli Noble will register the group at the Belize Companies Registry. Emeli has gotten a first quotation from Cahal Pech resort (which is first choice due to location & amenties of the resort) this quotation was seen by the group and the prices were very reasonable. http://www.cahalpech.com/ Emeli will deal with the budget preparation and will also look for alternative places to have meals rather than having the 3 meals at Cahal Pech since it is a bit of distance to walk from SHC or CCET (i.e. if they are the 3 B (bueno bonito y barato) than Cahal Pech then we explore that option


  • 6. Meeting was dismissed 12:43pm (the pizzas were great)

Versión en español

BELIZE LUG GROUP MEETING (1)

Fecha: 10 de Noviembre de 2012 Lugar: Yolis’s Pizza

Asistentes:

Enrique Nabet

Govanni Canto

Ida Wolhers

Ismael Noble

Johnny Marroquin

Mark Noble

Glen Noble

Emeli Noble

Sherel Cocom

Johanna Pacheco


Inicia a las 10 a.m.

Puntos discutidos

  • 1. Necesitamos un grupo formal (se ha decidido registrar al grupo como una asociación que permitirá tener una cuenta bancaria bajo el nombre del grupo).


  • 2. Al menos uno de los representantes será enviado a cualquier actividad que se haga a través de la comunidad de software libre.


  • 3. El grupo empezó a hablar sobre la gran tarea de ser anfitriones del ECSL 2013 y se dijo lo siguiente:
    • a. El mes en el que se realizará es julio (la fecha aún debe ser definida).
    • b. Se va a realizar un sondeo pre-eliminar para saber cuántos miembros necesitamos hospedar, la idea es realizar una encuesta que cierre la primera semana de Enero.
    • c. Necesitamos escribir una propuesta que incluya el presupuesto para el ECSL 2013.
    • d. El ECSL será de 3 días.
    • e. Se le sugirió a Pierre Vargas que empiece a trabajar en el logo del evento.
    • f. Se propuso invitar a más gente a unirse al grupo.
    • g. Mark Noble conoció al Señor Pullido al que le gustaría escribir un artículo sobre quiénes somos y cuál fue el propósito del evento llevado a cabo en Guatemala. Aún se necesita definir una fecha*
    • h. El grupo necesita más exposición en los medios.
    • i. Los usuarios nuevos necesitan un correo para la lista del grupo Belize LUG.
    • j. El grupo necesita organizar una reunión con el señor Gillet, el Ministro de Ciencia y Tecnología.
    • k. El grupo cuenta con $500, parte de ese dinero será utilizado para registrar la compañía (asociación?).
    • l. Vamos a necesitar patrocinadores potenciales.
    • m. Los participantes serán 10 por país.
    • n. Enrique sugirió que compremos dos radios de mano para reducir el gasto en cuentas de teléfono. Ismael Noble ha ofrecido su equipo para ese día.
    • o. Necesitamos montar una wiki para que la gente que va a asistir al ECSL pueda aprender un poco de Creole (Criollo?).
    • p. Necesitamos definir una fecha para tener una reunión en línea a través del canal IRC de BelizeLug.
    • q. Ir al banco Heritage Bank para ver lo de los pagos en línea.
    • r Cada miembro debe pagar $20 dólares a fin de mes.
    • s. Todos los miembros deben ir a las reuniones, sino van a tener que pagar una cuota de $10 por su ausencia (ayúdenme a aclarar esto).


  • 4. Se ha conformado un comité con las siguientes personas:
    • Presidente: Enrique Nabet
    • Vice Presidente: Ida Wolhers
    • Tesoreros: Mark Noble and Emily Noble
    • Secretaria: Sherel Cocom
    • Representantes de relaciones públicas: Harry Noble and Ismael Noble


  • 5. Emily Noble va a registrar el grupo y se va a encargar de la preparación del presupuesto.


  • 6. La reunión finalizó a las 12.43 p.m.
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